BYLAWS OF THE ROCKY MOUNTAIN ASPHALT USER/PRODUCER GROUP
Revised July 13, 2005
The name of this organization shall be the Rocky Mountain Asphalt User/Producer Group, hereinafter called the Group.
The object of this Group shall be to validate, evaluate and disseminate test methods, specifications, including promoting industry Quality consensus standards and useful information, generally of a technical nature, furthering education in asphalt related areas to persons engaged in the design, construction, rehabilitation and maintenance of Asphalt Concrete Pavements by conducting various technical meetings, experimental plans and training courses within the Rocky Mountain geographic area including, but not limited to, the States of Alaska, Arizona, Colorado, Idaho, Montana, Nevada, New Mexico, North Dakota, Utah, Wyoming.
This Group shall consist of at least one member each, as described hereinafter, of the Highway Agency of the participating States and Provinces, the participating contractors, materials suppliers, equipment suppliers, the Asphalt Institute, the participating local highway agencies, and the participating consultants.
Any person designated by a Member may act for said Member in the absence of said Member in the conduct of Group business.
The Group, at its annual meeting, shall elect a Steering Committee from the Membership. The Committee Membership shall consist of 14 members with five representatives each from government members and industry members, one representative from the Federal Highway Administration, both Chairpersons from the Group’s Binder Subcommittee, and both Chairpersons from the Group’s Mixture Subcommittee. Each Member of the Steering Committee shall serve four years except for the four Subcommittee Chairpersons who shall serve only two years in accordance with Article VIII. Member organizations will be limited to one 4 year term representative per membership.
Meetings of the Group and Steering Committee shall be called by the Co-chairpersons as required with a minimum of one annual meeting of the Group.
The rules contained in the current edition of Robert’s Rules of Order and any special rules which the Group may adopt shall govern the Group.
AMENDMENT OF BYLAWS AND POLICIES
These bylaws may be amended by the Group by a three-fifths vote of the Members. The policies of the Group shall be evaluated annually.
DUTIES OF OFFICERS AND STEERING COMMITTEE
The officers of the Group and the Steering Committee shall be two Chairpersons and Executive Director. One Co-Chairperson shall be a member representing one of the participating States or Provinces and shall serve for two years. The other Co-Chairperson shall be a member representing one of the other participating entities and shall serve for two years. The Chairperson and Executive Director shall be appointed by the Steering Committee.
The Co-Chairpersons shall preside at meetings and plan and conduct annual meetings. The Steering Committee shall maintain liaison among the technical subcommittees and shall oversee the financial records. The Steering Committee shall submit all documents required for tax liability purposes. The Steering Committee shall maintain the records of the Association.
Income shall be used solely for the purposes of accomplishing the object stated in Article II. The Group shall operate in a manner consistent with nonprofit status for tax liability purposes as a research and educational organization.