STEERING COMMITTEE MEETING

JULY 13, 2005

Members Present: Kevin Clement, Steve Mueller, Delmar Salomon, Tom Peterson, Murari Pradhan, Rick Harvey, Dave Jones, John Duval, Marshall Shackelford, Darin Tedford, Ron Grover, Ralf Hinterleinter, Tom Johnson, Tim Biel, Judy Gaines

Call to Order:
- Meeting was called to order at 9:00 by Co-chair Rick Harvey

Approval of Minutes from April 27, 2005:
- Minutes from the January 26, 2005 Steering Committee Meeting approved with correction
- Minutes from the April 27, 2005 Steering Committee Meeting were approved as written

Financial Report:
- Accepting Credit Card Payments - Motion was made by Kevin Clement to accept First bank as the provider for the group to be able to accept MC and Visa as a form of payment. Seconded by Tom Johnson, all in favor.

Membership Report:
- Status of Late Dues and Registration Fees: Letter was drafted to be sent to group members and meeting attendees to collect past due funds. Attachment

Steering Committee Elections:
- Members who's terms expire in 2005
User Members: Tim Biel, Utah DOT and Bill Schiebel, Colorado DOT
Producer Member: Delmar Salomon, Pavement Preservations Systems, LLC
- Tim, Bill and Delmar want to run for another term - Delmar has to join
- Nominations for Steering Committee - send out nominees forms - action item

Amendment to Bylaws:
Review of Draft - Motion was made by Kevin Clement to accept the rewrite of the groups bylaws, seconded by Tom Johnson, all in favor. Attachment
Ballot Process - Bylaws to be voted on my membership at the October 5, 2005, Annual Meeting.

Joint Meeting with PCCAS and RMAU/PG:
- Update after Marshall and Judy's Attendance at the PCCAS Meeting - Brief overview concerning the May 16, 2005 meeting in California with the PCCAS leadership. Joint meeting scheduled for March 20-21, 2006, Reno, Nevada. Letter will be drafted and sent to WCTG notifying the membership of the change. I will draft the letter and send to Michael Dunn

Coordination with Other User/Producer Groups and AMAP:
- Status Report from Dave Jones - later date

Annual Meeting Review:
- Facilities - The Grove Hotel, Boise, Idaho - October 4-6, 2005
- Lunches - the group will provide lunches for both day
- Hospitality Hour - October 4, 2005, will advertise for sponsors - Damon is still checking for availability
- Audio Visual Equipment: will require help from Idaho DOT and local producers
- Vendor Booths - I have received request from John Casola, Amec Earth & Environmental, SemMaterials for space to advertise. Cost for booth will be $350.00, which will include one free meeting registration. Motion made by Tom Peterson and seconded by Steve Mueller all in favor. Space available
- General Session Agenda - attachment
- Binder Subcommittee Update- Speakers/Topics - attachment
- Mixture & Construction Update - Speakers/Topics - attachment
- Estimate of Expenses - not possible to predict
- Annual Meeting Registration Fees - Fees will remain the same as last year,
Members - $125.00
Non-Members - $200.00
Late Fee: $50.00
- Evaluation Forms: the group will ask the membership for feedback

Meeting Announcements:
- Distribution Format - meeting notification will be mailed and also emailed to attendees
- Locals and Non-members - Judy and Delmar will get a letter to send to contractors, city and county officials for their participation in the annual meeting. The group will offer a registration fee of $125.00 same as a member fee. On sign in sheet - column for contractor/city/county/member/other

Business Meeting Topics:
- Elections - to be voted on at the annual meeting, October 5, 2006
- Bylaws - to be voted on at the annual meeting, October 5, 2006
- Annual Meeting Date Changes - to be voted on at the annual meeting, October 5, 2006
- Hot Button Topics - none at this time
- Other-extend offer to Oklahoma DOT to join- Rick will contact

Steering Committee Meeting at Annual Meeting:
- Possible Time - Lunch meeting - October 4 - action item - I will need to contact the hotel and get a room - left message for Damon at 208-333-8000 for vendor space, separate lunch for 15 people and if Delmar can meet with him to see meeting space and hospitality room. Damon has space available.

Written State Reports:
- The Binder and Mixture & Construction will work into the subcommittee meeting / topics

Other Business:
- None at this time

Adjournment:
- Meeting was adjourned at 12:00